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Evidence Guide: TLIX5057A - Prepare documents for customs clearance

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIX5057A - Prepare documents for customs clearance

What evidence can you provide to prove your understanding of each of the following citeria?

Scope framework for international trade documentation requirements

  1. Australia’s role and position in international trade is explained and used to guide custom broking activities
  2. Australia’s role and involvement in international trade in relation to customs broking activities and the import and export of cargo are explained
  3. Role and function of World Customs Organization and Customs Co-operation Council are explained and applied to custom broking activities
  4. Australia’s obligations under international treaties and agreements are explained and used to guide custom broking activities
Australia’s role and position in international trade is explained and used to guide custom broking activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Australia’s role and involvement in international trade in relation to customs broking activities and the import and export of cargo are explained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Role and function of World Customs Organization and Customs Co-operation Council are explained and applied to custom broking activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Australia’s obligations under international treaties and agreements are explained and used to guide custom broking activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enable cargo movement

  1. Parties involved in international trade and international movement of cargo are identified
  2. Documents required for international trade are identified
  3. Bills of lading, waybills and air waybills are accessed, analysed and used to facilitate cargo movement
  4. Documentation for import of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures
  5. Documentation for export of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures
  6. Basic freight concepts such as volumetric versus actual weight calculations are explained and applied as required
  7. Differences between short landed, short shipped and over carried cargo are explained and identified
Parties involved in international trade and international movement of cargo are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documents required for international trade are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bills of lading, waybills and air waybills are accessed, analysed and used to facilitate cargo movement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation for import of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation for export of cargo is correctly identified in accordance with legislative and operative requirements, and workplace policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Basic freight concepts such as volumetric versus actual weight calculations are explained and applied as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Differences between short landed, short shipped and over carried cargo are explained and identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply international trade payment methods

  1. Cash or open account payment methods are identified and their implications are documented
  2. Bills of exchange are identified and analysed, and their implications are documented
  3. Letters of credit are identified and analysed, and their implications for cargo movement and customs broking activities are documented
  4. Currency exchange protection and basic foreign exchange transactions are interpreted in relation to custom broking activities
Cash or open account payment methods are identified and their implications are documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bills of exchange are identified and analysed, and their implications are documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Letters of credit are identified and analysed, and their implications for cargo movement and customs broking activities are documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Currency exchange protection and basic foreign exchange transactions are interpreted in relation to custom broking activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply basic marine insurance concepts to cargo movement

  1. Basic marine insurance concepts are explained
  2. General average is explained
  3. Procedures to handle pillage, damage and/or loss are outlined and implemented as appropriate to task
Basic marine insurance concepts are explained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

General average is explained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures to handle pillage, damage and/or loss are outlined and implemented as appropriate to task

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret Incoterms

  1. Purpose of and different types of Incoterms are explained
  2. Incoterms are applied as required
  3. Impact of Incoterms on documentation and task requirements are outlined and considered in document preparation
Purpose of and different types of Incoterms are explained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incoterms are applied as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Impact of Incoterms on documentation and task requirements are outlined and considered in document preparation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check documentation meets workplace requirements

  1. Relevant documents are collated and checked
  2. Each document element is checked for completion with required information to ensure completion of customs clearance requirements
  3. Documents related to transport safety requirements are checked for correctness and availability
  4. Problems arising in completing required documents are identified and assistance is sought to resolve identified problems in accordance with workplace procedures
  5. Workplace procedures for authorisations are followed
  6. Documents are filed, stored and retained in accordance with workplace procedures
Relevant documents are collated and checked

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Each document element is checked for completion with required information to ensure completion of customs clearance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documents related to transport safety requirements are checked for correctness and availability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Problems arising in completing required documents are identified and assistance is sought to resolve identified problems in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workplace procedures for authorisations are followed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documents are filed, stored and retained in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the Elements, Performance Criteria, Required Skills, Required Knowledge and include:

identifying documentation for the movement and customs clearance of cargo

completing and checking documentation and records to meet relevant Customs legislation and related legislative and workplace requirements

knowledge of the possible impact the choice of Incoterms and/or transport terminology has on preparing documentation for the movement and customs clearance of cargo.

Context of and specific resources for assessment

Performance is demonstrated consistently over time and in a suitable range of contexts.

Resources for assessment include access to:

a range of relevant exercises, case studies, scenarios and/or other simulated practical and knowledge assessment, and/or

an appropriate range of relevant operational situations in the workplace.

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals.

Method of assessment

Assessment of this unit must be undertaken by a registered training organization.

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace.

A range of assessment methods should be used to assess practical skills and knowledge.

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests.

Required Skills and Knowledge

This section describes the knowledge and skills required for this unit.

Required knowledge:

Applicable regulations and legislation:

Australian and international regulations and codes of practice for handling and transporting dangerous goods and hazardous substances

biosecurity legislation and procedures

relevant Customs and related legislation, including taxation legislation

relevant standards and codes for importing/exporting cargo

Australia’s role and position in international trade

Australia’s international treaties and agreements

Basic freight concepts such as volumetric versus actual weight calculations

Basic marine insurance concepts, including general average and procedures to handle pillage and loss

Focus of operation of work systems and site operating systems for assisting in completing customs clearances

Importance and role of bills of lading, waybills and air waybills in moving cargo

Incoterms and the impact they may have on documentation, charges and costings

Methods of payment used in international trade

Parties involved in international movement of cargo

Relevant workplace procedures for registration and data entry of documentation for customs clearance and/or reporting

Workplace procedures and policies for completing import and export documentation

Required skills:

Accurately convey requirements to clients and other stakeholders in writing and verbally

Communicate effectively with others

Complete and/or assess accuracy of import and export documentation

Operate and adapt to differences in equipment in accordance with standard operating procedures

Promptly report and/or rectify any identified problems when completing and/ or assessing import and export documentation in accordance with regulatory requirements and workplace procedures

Read and comprehend statements in English

Read and interpret instructions and procedures relevant to importing and exporting cargo and freight

Select and use relevant communications, computing and office equipment when completing import and export documentation

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

by day or night

in a range of work environments

Customers may be:

external

internal

Workplaces may comprise:

large

medium

small worksites

Work may be conducted in:

controlled or open environments

exposed conditions

limited or restricted spaces

Cargo may include:

consignments imported/exported by air freight

consignments imported/exported by parcels post

consignments imported/exported by sea freight

goods and dangerous goods

goods with specialist requirements, including temperature controlled

personal effects

wildlife or wildlife products (living or non-living)

Hazards in the work area may include exposure to:

chemicals

dangerous or hazardous substances

movements of equipment, goods and materials

Consultative processes may involve:

industrial relations and work health and safety (WHS)/occupational health and safety (OHS) specialists

management representatives

other employees and supervisors

other maintenance, professional or technical staff

relevant authorities and institutions

suppliers and clients

union representatives

Communication in the work area may include:

electronic data interchange (EDI)

email

fax

internet

oral, aural or signed communications

phone

radio

Workplace procedures may include:

company procedures

enterprise procedures

established procedures

organisational procedures

Information/documents may include:

air waybill (AWB), bills of lading (B/L) or sea waybills

certificates of marine insurance, other insurance certificates

certificates of origin

cleanliness certificates

commercial invoices

dangerous goods declarations and safety data sheets (SDSs)/material safety data sheets (MSDSs)

emergency procedures

financial documentation

goods identification numbers and codes

handling instructions for cargo (especially for dangerous goods or temperature controlled goods)

manifests, barcodes, and container identification/serial numbers

manufacturer specifications for equipment

operations manuals, job specifications and induction documentation

other documents specific to goods, country of origin/destination

packing declarations

packing lists

permits from regulatory bodies (Australian and international)

quality assurance procedures

relevant Australian and international standards, regulations and codes of practice for the import/export of cargo, including handling and transporting dangerous goods and hazardous substances

relevant certification requirements

relevant Customs and related legislation and procedures, including those relating to biosecurity, environment and conservation

supplier and/or client instructions

treatment certificates

transportation and warehousing instructions

workplace procedures and policies